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Document Distribution  


uniFLOW Capture is a customizable solution that helps users capture, process and distribute documents around the organization. Users can be shown a series of personalized workflows that are relevant to their job role, allowing them to scan documents directly, into the relevant business processes or backend document management systems your organization depends on.

 
Document Capture   Document Process   Document Distribution

Capture

 

Process

 

Distribute

uniFLOW Capture allows users to process documents scanned at MFPs, submitted to a hot folder, or received via email sent from a smartphone. Incorporating uniFLOW Capture into your scanning procedures will provide greater document security and prevents unauthorized usage of your capture devices as users will be asked to identify themselves via variety of identification methods.   After capturing documents, they can be automatically converted into fully searchable, editable and hyper-compressed documents that could be directly integrated to your back-end business systems. Scanned documents can be processed using zonal OCR or barcode recognition to extract information, which reduces the likelihood of errors associated with manual processes.   With uniFLOW Capture, you can scan directly to email or to a networked folder. You can also take advantage of scanning to Cloud destinations including Box, Google Drive, Dropbox, Evernote and OneDrive. With uniFLOW Capture you can also distribute directly to several document management systems/enterprise content management systems.

 

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Features

Secure Scanning

To prevent unauthorized use of a device, uniFLOW Capture allows users to identify themselves at the Canon imageRUNNER ADVANCE with a variety of methods. Users can be granted different access rights to various functions of the device based on their job role. For example, a user may only be granted access to specific scan workflows, helping to enhance the security of your documents.

Real Follow-Me/ Personalized Scanning

Users have different scanning requirements depending on their job role. uniFLOW Capture allows users to identify themselves at the device and only view the workflows that are relevant to them. These workflows can follow end-users from device to device within the company, which means they are available to them on any device they log on to. With only one platform, the administrator can define workflows accessible to certain departments only or available to everyone within the organization.

Convenient Scan Interface

After a successful logon the user is provided with an intuitive user interface and can begin scanning. When scanning a document, a preview is generated allowing the end-user to verify their job. Information can be added automatically or manually to the job.

Unifying Scanning and Printing

When operating an existing Canon multifunction device, users can employ the same identification method and interface for both scanning and printing. After logging on, users can select either their secure print queue or their personal scan workflow. This removes the need to retrain users on how to access or use the device and the requirement to manage users, roles, and cost centers with two different IT systems.

Key Benefits:

  • Powerful Scan Processing Engine:

    • Your scanned paper documents can be converted into highly compressed editable digital formats.
  • Personalized Workflows:

    • Easily configurable scanning workflows for different users or groups which follow the user around the organization.
  • Integration with Back Office Systems:

    • Scans can be sent directly to various destinations; email, folders, DMS and cloud services.
  • Device-Based Licensing System:

    • Minimize your investment risks and upgrade your multi-functional device to an essential office tool to realize immediate gains.

White Paper

Advantages of Document Distribution Solutions

Documents drive information transference. They inform, prompt us to take action and memorialize events. Documents contain information for human consumption. They exist in multiple forms including those on paper and those that are view only. Many documents exist simultaneously in both digital and paper formats.

Many documents require distribution. Some documents play a role in a process such as accounts payable, client on-boarding or employment and need to be reviewed by multiple staff members. Organizations spend a great deal of time creating, printing, and distributing documents.

Document Distribution Solutions (DDS) utilize multifunctional copiers/printers (MFPs) to improve organizational productivity and reduce costs. Paper based documents can be digitized and handled more efficiently. Electronic distribution can eliminate the cost of printing and of shipping.

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Document Distribution Infographic